How Do You Create a Successful Experiential Marketing Campaign?

How Do You Create a Successful Experiential Marketing Campaign?

There are dozens of marketing strategies businesses employ to attract new consumers, but in the age of digital marketing, launching a new product with an intangible advertisement may not be as effective as one would hope. Fortunately, some marketing strategies are timeless for a reason, and experiential marketing is a classic for a reason. If you want to enjoy an effective campaign to reach new consumers, then taking your strategy to the real world may be your greatest tool.

So, what is experiential marketing? You can think of this marketing strategy as any event where your business can directly reach the consumer to create experiences about your products. While this type of marketing can look like anything from running a raffle to providing taste samples, one of the best campaigns is an event to launch a new product.

Creating a Successful Experiential Marketing Campaign

Corporate events can be an excellent platform to create buzz about a new business or product, or even celebrate the ongoing success of either. No matter what you use an event for, this type of marketing campaign can be an excellent way to create an experience between your brand and your consumers. The key to experiential marketing is to use activation to interact with the targeted consumer and draw attention to the brand.

There are several events that can be used in this type of marketing campaign. For example, a classic product launch party or a gala is ideal for some brands. Other examples of activation events can include product sampling, stunts, and even immersive experiences. But regardless of the type of event you use, some components of a successful campaign include:

Turn Key

A turn key event takes all the stress of planning, organizing, and setting up an event out of your hands. By using an event planning service, you can count on a turn key service that will deliver a flawless, totally customized event for your brand. From top to bottom, an event planning service will secure a venue, organize materials, and even add a special touch that will make your event stand out.

Security

Depending on the type of event you plan to hold, you may need security for your event. This is particularly important for brands holding exclusive events or events with a lot of buzz in the community. Whether you need a little security or a more robust setup, an event planning service will have you covered.

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Catering

Even if you aren’t launching a food or drink product, your event may still need catering. Catering is just as common for galas as it is for intimate small venues with only a few dozen consumers. Even if your event will be short, catering can be a good way to create a positive experience about the event, particularly if your catering is customized to your brand or product, such as cupcakes with your brand logo.

Material and Technical

Successful events are fully coordinated from the bottom to the top. From materials needed to decorate a venue to technical support that will run A/V productions or presentations, an event planning service will provide everything you need to create a fully customized experience. You can also trust an event planning service to fabricate materials for your venue according to your specifications or company culture.

Entertainment

Entertainment is sometimes necessary for certain events, such as galas. Whether it’s a string quartet or a DJ, event planning services are fully capable of hiring entertainment services ideal for your event. In fact, excellent entertainment may be the cherry on top of a good event and may be part of the draw for attendees.

Scalability 

Finally, a successful campaign will be scaled to your needs. Event planning services are fully capable of organizing events for a gathering of 100 people or 1000. Being able to scale your event to the number of desired attendees will give you an extra edge in hosting a successful event, particularly in terms of budgeting.

What Are the Benefits of an Experiential Campaign?

Event planning for corporations has been around for ages – and there’s a reason why this timeless strategy will be around for ages more. While it may seem like the digital age is phasing experiential events out of popularity, the facts suggest that experiential campaigns are just as effective as ever. Aside from the ability to use this marketing strategy to connect directly with your target consumers, there are several benefits to consider for these campaigns, such as:

They Are Highly Effective

If you thought that digital marketing strategies utilizing social media and email campaigns were the only way to advertise new products or build brands, then you couldn’t be more wrong. The fact of the matter is that experiential events are highly effective and generally produce the results you want.

Most consumers have a positive perception of a brand after an event, and they often go on to purchase the product or service promoted by the event. Even more impressively, a vast majority of these consumers also go on to become repeat customers after successful events. This is because successful experiences with new products or services create memories and trust in your brand.

Authentic Experience

While a digital strategy can generally reach more potential consumers, there are many consumers who won’t place trust in new products or brands that are advertised exclusively through the internet. This is particularly important for businesses that are trying to build or maintain brand awareness. By creating an authentic experience, you can make believers out of skeptics and utilize the benefit of word-of-mouth growth. Forming a positive experience about an event makes your brand authentic.

Engaging Social Media

Most social media marketing is related to using data to curate ads for consumers based on their browsing history, and while this is certainly one way to make sure your products are seen by your target audience, it may not be the only way to use social media in a marketing strategy. In essence, you can use an event to appeal to people who like to make memories and share them on social media.

In fact, by creating an authentic experience that people will want to photograph and share, you are building up the appeal of your brand. This is an excellent way to capitalize on essentially free marketing through social media, as sharing visual content can help extend the reach of your marketing campaign.

Positive Brand Connections

Building your brand is all about building trust in your products or services. But creating positive connections to your brand can’t only rely on basic marketing, especially if you have a new business or product. By hosting an event, you can create positive connections to your brand through interactions. If your connections are unique and memorable, you may be able to create trust between the brand and the consumer in a way that will fuel continued loyalty.

How Can You Measure the Success of an Event?

Of course, while hosting a memorable event and allowing consumers to directly experience a product or service is useful, most businesses understandably want to ensure that investing in these events will generate success in the business. Fortunately, there are several ways to measure the success of your event, such as:

Engagements and Conversions

Generating new leads is the basic goal of these events, so monitoring for new engagements and consumer conversions is a key data point to analyze. There are a couple of ways to measure engagements. Both during and after the event, you can check with sales representatives about how much your website was engaged, or even about how many people your sales reps interacted with during the event.

Measuring conversions is even easier, particularly if you are looking at website sales. You can measure these conversions by collecting basic contact information, such as email addresses, and then monitor sales from these addresses to judge how many event guests went on to become active consumers.

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Brand Awareness

For many businesses, the focus of an event is to create more brand awareness. Brand awareness is the bread and butter of a successful brand in the digital age, especially when so much of new business success relies on building a positive reputation. To measure the growth of brand awareness, you can employ a few different strategies.

One of the best and most direct ways to measure brand awareness is to use a survey to judge brand sentiment. Ideally, you should measure your brand awareness before and after an event to have a better idea of the growth accomplished by the event. And of course, you can also look at social media buzz by launching a hashtag and tracking the growth of engagements.

Direct Sales

Naturally, the most obvious way to judge the success of an experiential marketing event is to analyze the sales earned through the event. Experiential campaigns are direct appeals to new consumers, which means that you may be able to increase the overall sales of your business through these campaigns. Looking at sale numbers before and after an event can be an easy way to ascertain event success.

There are other ways you can determine the success of your sales, such as measuring how many products were sampled during your event. Although this measurement will not indicate direct lead generation, it will give you a better idea of how many potential consumers you reached, which you can then compare to lead generation data.

Why Experiential Marketing Is Still Relevant

The way businesses market new products and services in the digital age is simply a faster version of the advertising strategies that were used in the past. Instead of relying on newspaper articles or television ad spaces, now businesses can tailor marketing strategies to consumers based on data analytics. But that doesn’t mean that digital marketing is the only way or even the most effective way to reach consumers.

Experiential marketing is still relevant because it’s still an effective way to introduce new products, create new social buzz, and build more brand awareness and reputation. Successful campaigns can easily generate new leads for new consumers and build up the reputation of the product. For more information about how to activate unique markets around the world with event planning services, contact King Sixteen today. 

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Brand Experience: Why It Matters More Than Ever in 2021

Stop for a moment and think about which kind of memory sticks out the most – tasting a food sample or looking at an ad on social media? If you answered food sample, then you already understand the power and impact of brand experiences. Creating a real experience with a brand can cement the brand’s identity, product, and culture into the mind of consumers, so is it any wonder that more and more brands are turning to this marketing strategy to stand out from the competition?

Brand Experience: Why It Matters More Than Ever in 2021

After the lockdown restrictions that kept everyone inside throughout 2020, 2021 has been a year where many people are catching up on experiences they lost the year before. With lighter restrictions and new hope for the future, people are eager to attend safe events – including brand experience events. In 2021, the ability of a brand to create a unique experience to snag consumers is more important than ever, particularly because a new experience is something people have been missing for the last year.

But there are other reasons why brand experience is picking up speed in 2021. Even with the popularity of digital marketing soaring, companies are still investing in brick-and-mortar events to find new audiences and consumers. In fact, it might be because of the popularity of digital marketing that in-person experiences with brands are also falling into the mainstream. As much as digital marketing is cheaper and casts a wider net, brand experiences foster closer relationships between the people and the product.

Create Deeper Connections

The goal of any marketing technique is to create a deeper connection between the brand or the product and the consumer. Forging a deep connection is the best way to make sure your product stands out when compared to the competition. Connections from in-person events give consumers a memory about a product, as well as allow consumers to form an impression about your brand.

A deeper connection may even create a sense of loyalty from the consumer. When there is an experience about a brand that the consumer can recall, they are more likely to have positive connections to the brand or the product, and ultimately that may mean they are more likely to stick with your product instead of your competition.

Inspire Audiences and Consumers

Inspiring your audience is one of the main benefits of creating an experience with your brand. There are various ways events can be built around your product that can inspire your audience to buy your product or even use your product in a unique way. You can even use events to create trends with your brand to inspire larger audients or sub-cultures.

In fact, when consumers have a positive experience and are inspired by your product, you may be able to benefit from word-of-mouth advertising. With a positive experience, inspired audiences will be eager to share their experience with others and encourage new consumers to try your product. And if a trend picks up because of your product, more and more people will be inspired to stay connected with your brand.

Build Brand Identity and Product Reputation

Finally, experiences help you build your brand identity and product reputation. Your brand identity is essentially the culture and mission statement of your brand rolled into a neat package. In digital marketing, consumers should be able to look at your brand’s website and have a clear picture of your brand; for in-person experiences, the event itself should represent the ideals of your brand, such as by using eco-friendly event planning.

Building a reputation for your product is also important. As much as online reviews can be useful, many people prefer to experience a product themselves before deciding whether or not the product is right for them. Allowing consumers to experience your product will create a real-time impression that will instantly build the reputation of your product and your brand.

Experiential Knowledge and Why It Benefits You

Experiential knowledge is the knowledge you gain through experience. This type of hands-on knowledge is one of the best ways to create a concrete memory of how to perform a task, the types of sensory inputs you prefer, and even lays the foundation for trust in similar stimuli. For example, it’s only through experiential knowledge a consumer might understand they like pudding, and with this knowledge, they can then try other types of pudding and form a preference.

Experiential knowledge is the backbone of brand experiences. Through events, product sampling, and other strategies, consumers can create an experiential memory that will stand out among other types of knowledge, such as the information gleaned from online reviews or social media ads. The benefit of creating an experience is the ability to make long-lasting memories about your brand that the consumer can use to spread a positive impression about your product.

Immediate Impact

After a brand event, whether this is through an in-person gala or another type of product sampling, your band will benefit from the immediate impact of the event. Consumers will form an instant opinion about your product after an event. If the sample of your product creates a positive impression, consumers are likely to purchase your product. This also opens the door for repeat consumers in the future.

Authentic Impression

Digital strategies are a good way to get your product or service in front of the eyes of many, but this doesn’t always lead through high click-through rates – especially if your product is new or doesn’t have many reviews. After all, many consumers place trust in online reviews to assess whether or not a product is a good match for them. But just as many consumers don’t trust online reviews at all and are wary of trying new products, which can cause problems when it’s time to reach new consumers.

This is where creating an authentic experience becomes so vital. With an authentic experience with your brand or product, new consumers will have valuable first-hand knowledge they can use to decide whether your product is ideal for their needs. A successful authentic impression can forge loyalty to your brand or product.

Social Engagement

Right now, social media marketing is one of the best ways for your brand to zero in on likely consumers. But any digital advertising is a gamble; some ads are just as likely to alienate consumers are they are to entice consumers to your brand. But social media engagement is different – and usually more useful. Similar to word-of-mouth advertisement, social media engagement is a way to spread positive impressions about your product organically.

Many consumers will turn to social media after forming an authentic impression of your product, usually to catalog their own experience at your event. This free engagement will create buzz about your product that crafty brands can then use to reach new consumers.

Common Types of Experiences

There are many in-person experiences you can host so consumers have the opportunity to form positive experiences about your brand and your product. These experiences don’t necessarily need to be geared toward brand new consumers. After all, loyal consumers are just as likely to spread the positive reputation of your brand and may even have more credibility. Some of the most successful types of experiences to host include:

Showcases, Pop-Ups, and Workshops

Big audiences make big impacts. A product showcase is one of the more classic strategies in experiential marketing. Showcases can display and sample your product, educate consumers on how to use a product, and allow consumers to directly experience your brand. Pop-up events, on the other hand, are spontaneous, full-immersion experiences that create unique experiences about your products and may even give consumers an opportunity to buy your products directly.

Workshops are another way to engage a larger audience and create an experiential memory at the same time. The biggest benefit of a workshop is the ability to capture the full attention of the audience. With a workshop, consumers can have first-hand knowledge of how to use a product and a positive impression of a product.

Direct Marketing

Direct marketing is a classic strategy that personalizes your marketing strategy to an individual consumer. Things like brochures and catalogs are the most common examples of direct marketing, but modern marketing gives your brand more opportunity to infuse the culture of your company into your strategy.

For example, personalized invitations to workshops or donations to a charity associated with your brand made in the name of the consumer can help the consumer create a positive association with your brand. Bespoke direct marketing makes the individual consumer feel important to your brand, which also inspires loyalty to your products.

Creating an in-person experience for your brand is one of the best ways to stand out among your direct market competitors. Whether you are hosting pop-up experiences or a direct marketing strategy, building an experience for consumers to form a positive connection with is an excellent way to keep your brand relevant. For more information about how you can use experiential knowledge to the fullest advantage, please contact King Sixteen today.

What Is Experiential Marketing?

What Is Experiential Marketing?

As industries evolve and the need for innovative marketing strategies grows, more companies than ever are devising clever marketing tricks that subvert traditional advertising. There’s more competition to contend with daily, and customers seek out new and interesting experiences now more than ever. Over 80% of marketing experts agree that live events are vital to their success, and experiential marketing is a core component of brand awareness.

To clear up the myths and confusion surrounding this sort of strategy, we’ve written a concise guide on what it is and why it works to help our readers understand why businesses are increasingly recognizing the benefits. There are many facets and a myriad of approaches, but above all, it’s about creating memorable experiences.

Experiential Marketing

Experiential, “live”, or “engagement” marketing is a marketing strategy that aims to immerse customers within a brand’s identity. This is done using branded, hands-on experiences, with the central goal being to get the customer to associate a positive emotional encounter with the brand. Unlike traditional advertising, the customer is no passive, disinterested observer who begrudgingly sits through an advertisement.  

Instead, they are compelled to engage with a brand directly and, crucially, in a way that solidifies the event in memory, drawing a strong emotional bond between brand and experience. Picture an electrifying live event you have attended, such as a concert, theater production, or a sports game. How much more deeply is that occasion rooted in your mind than the countless times you have listened to the radio, watched a movie, or followed a match on the TV?

The Basics

Intense, vivid, memorable experiences are the beating heart of live marketing that makes it so powerful. It is far less about generating sales directly through events, and much more about creating positive associations and real connections with customers on a personal level. These associations invest consumers in a brand, cement long-term relationships, drive repeat business, and create passionate advocates who only amplify the campaign itself.

Benefits Over Traditional Marketing Strategies

The experiential approach is one that provides a myriad of benefits over other, mainstream approaches. Quite simply, it achieves things that other methods cannot, and are as follows:

  • Personal investment
  • Positive association
  • Connection between product and emotion
  • Viral marketing and share-ability
  • Standing out among competitors

Personal Investment

It is no secret that in today’s dispassionate and cold electronic business world, customers value human connection. By interfacing with customers directly, live marketing generates customer investment naturally. They see your brand in immediate proximity and feel as though they are a part of a larger whole – and not just another statistic on a spreadsheet.

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Positive Association

The positive association created by live experiences is valuable beyond measure. Simply put, your customers have fun engaging with you, which builds trust and endears them to you over your competitors. Importantly, once this happens, they’re very unlikely to switch.

Connection Between Product and Emotion

Even well into the future, your customers will continue to associate your products with the enjoyable experiences of a live marketing campaign. The very best of events will accompany them for years to come.

Viral Marketing and Share-Ability

Nobody retweets an advert or shares a post about an upcoming sale. Yet a massive portion of attendees to live events will create social media posts about them. In other words, they magnify the influence of your campaign with little additional effort (or cost) on your part.

Standing Out Among Competitors

Brand identity is what lets you stand out from the crowd, and experiential events build that identity and awareness brick by brick. And if your event has a unique twist or angle, all the better, because customers will associate it with your brand, and others trying to emulate it will only remind them of you.

Experiential Marketing in Practice: Some Examples

Showcases and Pop-Up Experiences

In practice, the possibilities for this style of campaign are boundless, and the sky is the limit. Product showcases are a classic example. With a little creativity, a product showcase needn’t be a dry affair, and they’re great for educating customers on the purpose of a product. Tasting events for culinary products and car exhibits are two typical types of product showcases.

A fantastic example of a pop-up experience is National Geographic’s Ocean Odyssey in Times Square, NYC. While less about marketing, and more about immersion, it serves as a stellar example of the draw of a truly unique experience.

Workshops

Hosting workshops and classes is a fantastic way of engaging with an audience while giving them something in return. A particular advantage of workshops is that they almost guarantee the undivided attention of attendees.

Single-Person Events

Experiential occasions needn’t cater to everybody or even a large audience. With the power of social media, single-person events that are widely shared communicate positive emotions and experiences to a wider audience.

Direct Marketing

Marketing events needn’t happen in public, and they don’t necessarily have to cater to new customers. It’s equally important to maintain the existing relationships, and one of the best ways to do this is with targeted, direct marketing. Instead of the run-of-the-mill brochures, catalogs and discount offers, why not send a bespoke list of existing customers a personalized postcard, or donate to a good cause on their behalf and let them know?

Direct mail combines well with other methods, too, to heighten the feeling of connectedness and personal investment. If you’re hosting a workshop or a showcase in a client’s hometown, send them a personal invite for an exclusive guest list.

Outside-the-Box Ideas

Some of the best campaigns are ones that think truly outside the box. One great example, Folger’s coffee manhole covers, made creative use of the steam emanating from the vents across NYC to emulate a hot cup of coffee. Not only is this immediately shareable on social media, but it’s incredibly cost-effective – and memorable for passers-by.

Another great example, also from NYC, is airline JetBlue’s ice block challenge, which offered passers-by the opportunity to win various prizes ranging from summer accessories to exclusive flights. The catch? The prizes were frozen in a thick block of ice and had to be smashed, hammered, and clawed free by eager onlookers. That’s not an experience anybody would forget.

Hallmarks of a Great Campaign

Anybody can envision a successful marketing strategy, yet there are several points to bear in mind to ensure that it is a success and provides a bountiful return on investment. No two campaigns are alike, yet all of the good ones share many of the same vital aspects.

  • Clear and actionable goals
  • Tell a story
  • Humanize your brand
  • Promote social media engagement
  • Lead Generation and follow-up
  • Measurable outcomes

Clear and Actionable Goals

Above all, your campaign needs to have clearly defined, achievable objectives. This applies to event marketing as it does to any other marketing strategy, and should go without saying. The intent behind a campaign is what defines everything that comes next. Are you looking to break into an untapped market? Improve brand awareness? Endear your brand to a new audience?

Tell a Story

As any junior-level marketing professional knows, stories are memorable. Stories drive advert engagement, engagement drives leads, and leads drive sales. The multi-dimensional aspect of live events offers the indispensable opportunity to involve and embed customers within that story. As we’ve stressed before, this type of marketing transforms customers into active participants.

Humanize Your Brand

One of the core goals of any experiential marketing campaign is to foster a personal connection with customers. To do this, a campaign needs to come across as authentic and down-to-earth. The message must stay true to your core brand identity and highlight what it is that makes you unique.

Promote Social Media Engagement

As we discussed earlier, one of the secondary benefits of this strategy is the free advertising your invested customers do on your behalf, often without realizing that they’re promoting your business. User-generated content can be planned for in advance, by creating appropriate hashtags and picture-worthy scenes that anybody would want to grace their social media feed.

Lead Generation and Follow-Up

Interacting with customers directly affords the opportunity of not only generating new sales leads, but gathering customer information in an organic fashion, potentially even with them volunteering their information. No live marketing campaign should be envisioned without consideration of how to gather information for follow-ups to reinforce the message.

Additionally, it’s a great opportunity to receive honest feedback from customers about your brand, and what’s more, listening to customer feedback at such events only goes further to make them feel included and valued.

Measurable Outcomes

Measurable data in marketing is king, for without it, you are unable to react and adapt to failing strategies, capitalize on successful ones, or even know if your campaigns are having an effect at all. You absolutely must know how well your campaigns are faring, and for this to happen, your outcomes need to be quantifiable.

Checklist for Kick-starting Your Own Campaign

It’s not easy to get it right, and for every story of amazing success, there are an equal number of campaigns that have fallen flat. If you’re looking to start a new campaign, it’s important to follow several critical steps in the planning process to maximize the results.

  • Brainstorm and gather information
  • Know your customer base
  • Understand your goal
  • Engage multiple senses
  • Work with industry professionals
  • Focus on your brand’s strength

Brainstorm and Gather Information

The critical first step. What are the first thoughts that spring to mind? What are others in the industry doing in this regard? Understanding your brand, and the market it exists in is critical.

Know Your Customer Base

Your customers are the ultimate recipients of your targeted strategies. What do they like about your brand, and what emotional responses can you expect from them?

Understand Your Goal

What is the endpoint of your campaign, and what does it seek to achieve? Critically, what do you want your customers to do as soon as they have experienced your event?

Engage Multiple Senses

Immersion beats passivity every time. By engaging more than one of the senses, you can be certain your event will have a larger impact. Sights, smells, sounds, colors, music, wonder, and awe. All are powerful, and all can be made to work for you.

Work With Industry Professionals

Ultimately, there’s no need to rely on your own intuition or guesswork. With the aid of proven industry professionals, your ideas can be supercharged with an injection of innovative ideas and an existing network and knowledge base required to turn foundational ideas into serious results.

It’s harder than ever before to grab people’s attention. In a crowded and bustling market, more and more brands are recognizing that enduring, fruitful relationships with customers are fundamental to generating repeat business. Becoming the brand that fosters positive emotional responses is the key to sustainable success in the future.

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How to Hold a Corporate Event in 2021

How to Hold a Corporate Event in 2021

Event planning can be exciting but highly stressful. Booking the venue and choosing decor barely scratch the surface in the many tasks that demand your attention. You must also consider the budget, the event’s goals, entertainment for guests, and sponsorship. Rather than take risks with the big day, you can team with a corporate event company that can assist with staffing, theme, logistics, and more.

How to Host a Corporate Event in 2021?

Hosting a corporate event today may seem next to impossible, but it simply requires more diligence than in years past. This starts with following guidelines intended to protect you, your guest speakers, and your visitors.

For instance, ask the hosting venue for a flexible cancellation policy. You can then postpone the event in case Covid-19 infection rates dramatically increase. Calculate how close to the event date you can reasonably cancel speakers and alert guests to the change in plans, and communicate this information to the venue. If you choose to work with a corporate event company like King Sixteen, your representative can handle these negotiations for you.

Take Covid-19 Precautions

What was once a precaution is now a way of life. That’s why on the day of your event, you should request attendees undergo pre-entry temperature checks and complete health survey forms.

But these forms don’t have to be manually filled in. SMS-based technology sends attendees automated daily screenings via text message. This highly efficient method allows you to track important health data and keep in-person events safe. And if an outbreak occurs, you can easily send alerts to attendees so they stay informed.

Testing and Cleaning Standards

It’s smart to contract with a provider who offers rapid on-site testing for guests before they enter the event. These tests can be processed in as little as 10 minutes. They also ensure your audience feels comfortable attending and entering the event. More than a passing trend, this behavior shows you’re doing your best to provide a safe gathering environment.

Event speakers, staff, and vendors must be subject to the same standards as visitors. Maintain a distinct set-up area for these folks to reduce contact with guests. If your event is indoors, briefly close the event space between sessions for proper cleaning and sanitization. Be sure to disinfect all equipment, including speakers, microphones, and other touchpoints.

Opt for Wearable Tech

You might be thinking touchscreen registration is sufficient for your event registration, but new technology developments have made this all but obsolete. Today’s hosts are taking advantage of digital scanners that pair with wearable tech like smart badges and wrist bands. These incorporate RFID technology that promotes crowd control and provides additional contract tracing.

Let’s say that in a worst-case scenario, an attendee or event staff member tests positive for Covid-19. Wearable tech can provide a list of attendees who were near this person and direct them to stop the spread as quickly as possible.

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Implement Mitigation and Guidance Strategies

In the event area, institute one-way aisles and ask event staff to help control traffic. You’ll also need signage that reminds attendees to engage in safe practices like frequently washing hands, social distancing, and wearing masks in accordance with state and local laws. This same signage should identify the common symptoms of Covid-19 and instruct attendees what to do if they start feeling ill.

With that said, you’ll need a station where guests and staff can go if they exhibit any symptoms of Covid-19. This allows you to actively track people who may be infected and direct them to go home.

Keep the Event Space Safe

Implement a firm no-handshake policy at the event and remind guests of this policy on your signage. Throughout the day, adjust indoor airflow using ozone air purifiers and open windows; these measures will keep the air fresh and reduce the risk of contagion.

Weigh Your Food and Beverage Options

You have a few different options when it comes to providing a safe food and beverage experience for guests. Catering allows you to work with an experienced professional who will take the enhanced safety measures you request, such as packaging and wrapping food orders individually to maximize protection.

Many caterers will even drop-off orders so you don’t have to go into a facility for pick-up, and a corporate event company like King Sixteen can make these arrangements for you. Alternatively, you might opt for server-attended stations with staggered meal times to avoid crowding. To-go containers should also be provided so attendees can eat outside or in other private areas if they feel more comfortable doing so.

Outdoor Versus Indoor Events

Many people are choosing to host outdoor rather than indoor events, and with good reason. Scientists support this move, saying outdoor spaces are much better for battling stubborn viruses and protecting public health.

Most documented coronavirus clusters have been linked to indoor environments like restaurants, nursing homes, and meatpacking plants. But we haven’t seen outbreaks from spaces where sunlight renders Covid-19 less viable, distancing is easier, and breezes help disperse airborne particles.

Outdoor Considerations

You want to choose a roomy venue for your outdoor event, one where elbow room is no problem. Also, consider the weather and how it will affect your guests. If it’s hot and sunny on the big day, you’ll need a venue with plenty of shade. Trees and protective structures also come in handy in the rain.

Speaking of which, you’ll need to pay attention to the forecast in the days and weeks leading up to your event. Have disposable ponchos ready to provide to guests if precipitation is expected. Visors or hats are a nice touch if the sun is going to bear down. You’ll also need to know the venue’s rules and regulations before proceeding full-throttle with your planning. Specifically, you’ll want to ask questions regarding:

  • Maximum capacity
  • Fire and safety codes
  • Noise restrictions
  • Outside catering policies

Give Attention to Every Detail

Armed with this information, you can set the date and get down to details. Although you won’t be indoors, you’ll still need to consider a floor plan. Identify where the speakers, presenters, and/or vendors will be and provide clear paths between them. Make access to food and restrooms easy, and ensure walking areas are wide enough for everyone to navigate comfortably.

Outlets are likely to be scarce at an outdoor venue, so plan for electricity. Wireless chargers and power banks will give life to mobile devices, but you also need to power microphones and speakers for keynote speakers. King Sixteen can provide solutions to these common concerns.

Plan on Using Tents

At an outdoor event, you have no ceiling to contend with and can therefore use the space as you want (within reason). This means big, bold, and extravagant tents for registration and food. You can likewise use colorful outdoor banners and yard signs to easily guide attendees.

Have Plenty of Hand Sanitizer Available

Any corporate event company worth their salt will tell you to have bulk quantities of hand sanitizer at your outdoor event. Bathrooms are less accessible than at indoor events, meaning it’s harder to frequently wash hands. You should therefore keep several bottles of sanitizer in the food and refreshment tent and other common areas. Make sure the sanitizer contains at least 60% alcohol and consider pairing this with hand wipes for additional cleaning.

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Product Giveaways

Attendees love attending events and walking out with free products. Whether you choose to host your event indoors or out, you should have product giveaways lined up. And use these goodies when promoting your event; they show guests that you’re serious about providing both information and value in the day’s festivities.

Some of the most common giveaways include earbuds, selfie sticks, and Bluetooth headphones. But you can also focus your giveaways on the theme of your event, such as health or technology. Fitness mats, exercise bands, and yoga blocks make for great health products. Likewise, technology giveaways might include useful items like power banks and phone stands. For seasonal items, consider:

  • Umbrellas
  • Mini fans
  • Picnic blankets
  • Folding chairs
  • Ice scrapers
  • Hand warmers
  • Touch screen gloves

Swag Bags

King Sixteen has worked with brands like Coca-Cola and Audi, so we know a thing or two about swag bags. The key here is to give attendees items they’ll appreciate, not a keychain or other trinket that gets tossed into a drawer and forgotten about.

Offer reusable bags with your logo on the front and place inside items like screen cleaners, hand sanitizer, quality hand lotion, and lip balms. Add a face mask attendees can use if they choose while at the event. And, finally, include information about your company’s services.

AV Equipment

Without the right AV equipment, your event’s entire message will get lost. You should plan on having a laptop loaded with all of your audio and visual files, a microphone, and a projector. Opt for a high-quality speaker system that allows all attendees to hear you and your presenters. If you work with a corporate event company, they can recommend the best equipment for your needs. They’ll also remember to bring all the connector cords you need.

Reasons to Work with a Corporate Event Company

Speaking of an event planner, now is the right time to mention they can make your life significantly easier – and ensure your event is a huge success. They have friends skilled in every industry from photography to catering and can coordinate vendor attendance at your event. These partnerships can also help you save money; an event planner is more likely to get a discount on services than if you try to go it alone.

Professional planners additionally possess fine-tuned organizational and time management skills that help them pull things together without a hitch. They’ll develop a timeline, ensure deposits are paid, and communicate details to the staff so everyone knows exactly what they need to do on the big day. And experienced planners like King Sixteen will make your vision a reality. We’ll craft a creative, memorable experience that matches your company’s culture.

If you’re planning a business event, you likely have stringent objectives to achieve. Maybe this is a charity gala, trade exhibition, conference, client gathering, or product launch – each of which comes with unique goals you need to manage in addition to the event’s details. Let us handle every task, from start to finish, to ensure a clever event with smart, personal touches. Contact King Sixteen and start the planning process today.

Partnerships that matter. Experiences that last.

We are a collective of event producers that work directly with national brands seeking to activate in unique markets across the United States.

Clients

Brands we have worked with

Let’s do something amazing together…

Email: info@kingsixteen.com

Phone: +1 234-567-8900

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Services

Event Management & Design

Event Management & Design We are the definitive turn-key agency when it comes to live events. From galas and conventions to concerts and festivals, we facilitate every step and every vendor involved in a given project. Whether we are concepting and designing or we are arranging catering, transport or security. Our trusted staff and vendor network…

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Talent Buying & Audio Production

Talent Buying & Audio Production Booking and managing musicians or performance artists is a tricky business, especially when it comes to major label talent. King Sixteen has a wealth of knowledge and experience in this world. We have a personal relationship with numerous agents and tour managers at most major record labels and can help negotiate…

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Product Design & Fulfillment

Product Design & Fulfillment Our team is equipped to tackle any custom fabrication or merchandizing needs your project may require. We are poised to source and design a multitude of promotional items or gifts for your staff or partners. We also have the largest trusted network of fabricators to execute custom designs for any display, buildout…

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Experiential Product Launches

Experiential Product Launches Not only are we capable of bringing your brand’s vision to life, but if your brand is stuck on how to launch, display or rollout a new product or service, we are more than well equipped to concept, strategize and build this project out on your behalf with your brand identity in…

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From our blog

How to Make a Lasting Impression Through Experiential Marketing

In today’s market conditions, simply putting together advertisements is no longer enough. To engage customers and encourage them to build up a positive relationship with your brand, you have to make use of experiential marketing. This strategy involves creating events, such as parties or exhibitions, that are targeted at a particular group and provide potential customers with an exciting and memorable experience.While the concept sounds simple, it can be hard to set up a successful experiential event. You’ll have to…

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Planning a Corporate Event: 9 Keys to an Unforgettable Experience

Throwing an exciting, memorable party is one of the best ways of connecting with your employees and customers. A shared event can draw people together and allow them to build up relationships with your brand and with each other. What’s more, experiential marketing is a highly successful strategy for increasing a company’s reputation. Together with an experienced corporate event planner, you can come up with ideas that will wow your guests.  But how exactly can you make sure everyone has…

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Five Ways Experiential Marketing Is Changing in 2022

Experiential marketing has already turned the world of advertising on its ear, and with new trends emerging in 2022, it’s clear this pattern is set to continue for the foreseeable future. While this form of experience-based marketing has catered to the digital sphere in the last few years, the newest trends are reflecting the desire consumers have to return to a post-pandemic world. Let’s check out some of the latest trends to engage consumers this year.Five Ways Experiential Marketing Is…

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How Does Experiential Marketing Work?

Good marketing makes an impact on the profits of your business, but a truly successful marketing campaign will make a memorable splash with brand recognition. Modern marketing strategies are designed to use the diversity of channels that businesses can use to reach and engage with consumers. One of the best modern marketing methods is experiential marketing.How Does Experiential Marketing Work?Experiential marketing is a strategy that allows your brand to market an experience. By marketing an experience, you can create an…

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How to Measure Experiential Marketing

Experiential marketing is an invaluable strategy you can use to reach new customers, introduce new products, and increase your brand value. Although this marketing strategy is highly effective, many business owners are interested in learning how to measure the success of experiential campaigns.How to Measure Experiential MarketingMeasuring the success of an experiential marketing campaign is similar to measuring the success of any other type of marketing strategy. For the most part, you will be using data analytics to assess the…

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9 Things to Consider When Planning Corporate Events Post-COVID

For many months, corporate events have been off the table due to the COVID-19 pandemic. But now that restrictions are easing in many areas of the country, you can begin to plan your next company-wide celebration or training session. To make everyone feel comfortable and to reduce the risk of disease, you should consider working with a corporate event planner who can help you create a safe yet inspiring event.You’ll want all the attendees to feel comfortable during your party…

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Want To Throw A Memorable Event? These Hacks That Will Leave Your Guests Talking

Want To Throw A Memorable Event? These Hacks That Will Leave Your Guests Talking

The difference between a memorable event and a forgettable one always comes down to the details. And no, we aren’t talking about expensive floral arrangements or the type of ceviche you chose for passed hors d’oeuvres. Those things are nice, but they aren’t necessarily the things that will resonate with your guests at the events’ conclusion.Instead, they will primarily remember the conversations and engagements they had, along with the emotion they were left with when it was time to depart.

Let me say that again….
Your guests will primarily remember the conversations and engagements they had, along with the emotion they were left with when it was time to depart.

Ok, so let’s unpack this for the ones that don’t believe us. You could hand select every guest to optimize conversations – we suppose. But let’s focus on the other aspect that is most in control for event producers and designers, and that’s the way guests feel once the party ends. How can we positively influence their experience while on-site?

An analogy first! Porsche has been making sought after luxury vehicles for over 70 years, and they understand that the driver experience is much more than just a powerful engine. Last year, our agency launched the Porsche Taycan – the first all electric Porsche to hit the market. A significant challenge presented to Porsche engineers was how to give Taycan owners the feeling of “power” when there was no combustion engine providing feedback to the driver. In other words, the feeling of an engine vibrating and the sound of the exhaust when you push the throttle to the floor wasn’t quite as exhilarating when it was…. well… silent! The Porsche Taycan was wicked fast, but they couldn’t allow their drivers to step out of the car underwhelmed with the whole experience. Just like we don’t want guests leaving one of our events underwhelmed.

What was the solution?

Porsche built an intake-noise amplifier called a Sound Symposer. This Sport Sound device recreates the revving noise and pumps the sound and vibrations into the cabin of the vehicle creating a much more authentic experience. Boom, problem solved!

Ok, so why did we tell you that story? Because guests are sizing up your event on more than one level, and they are doing it without thinking about it. Most Porsche drivers aren’t aware of this car’s feature, but they step out of the vehicle throttled by the experience! Most guests at an event aren’t aware of the details event producers put into play – but at the end of the party they need to be left with good memories and an affinity for the experience.
How can event planners and producers do this? Here are three hacks that can significantly elevate the guest experience for your next event.

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Aroma

No one wants to walk into a party that smells musty and stale. Our noses are constantly sizing up the rooms we enter and exit. Sure, we could light a thousand candles… but we would recommend keeping things a little more subtle and nuanced. At King Sixteen events, we run essential oil diffusers in various locations.

For example, at our 2019 Kentucky Derby event with Esquire Magazine and Rabbit Hole Bourbon – we designed a rooftop lounge that was adorned with live herbs suspended above the bar. Guests could choose their spirit of choice as we snipped rosemary, thyme, and fresh basil from above. Our bartenders (Death & Co.) dipped these into liquid nitrogen and then served inside guest glasses for an elevated aroma alongside their cocktails. In this room, we countered the fresh and earthy scent of the herbs with diffusers that pumped lemon, bergamot, and tangerine into the air. This room became a sensory experience, not just a bar.

At your next event, think about aromas you can add to the space that tie into the theme or location. Have an event overlooking the ocean? Cedarwood and Ylang Ylang might go nice with some of those views.

Sound

Normal conversations happen at about 60 decibels. A decibel is a standard unit of measurement for loudness. In contrast, a blowdryer is about 90 decibels and a trombone player can reach 110 decibels fairly easily. Remember when we said your guests will remember the conversations? Well it’s a little difficult to hear a conversation if you’re trying to shout over a swing band that’s being amplified into a room at levels above 110 decibels. Understanding the type of environment you are trying to create is very important. If it’s a wedding reception or corporate cocktail mixer, you might want to make sure that the music is no more than 5-10 decibels louder than the speaking volume. If it’s a late night party with dancing and a live band, anything over 105 db will start to become quite fatiguing to the ears. You can measure this with a device called a ‘digital sound level reader’ – something you can easily obtain for under $25 on Amazon or other retailers.

Don’t give your guests a reason to escape a room or the event all together. Monitor your sound levels and guests will leave happy, not fatigued.

Texture & Touch

At this point, it should be no surprise we have moved from smell, to sound, and now to touch. As event designers we are often hyper focused on what things look like, and our guests’ eyes are doing the heavy lifting. But if you really want to provide a memorable and lasting experience to your guests, do not overlook the way things feel against skin. If you have rented out a concrete warehouse for your next product launch or pop-up concert series, you may want to consider the things you have lots of so you can create some juxtaposition. Our agency launched a timepiece for Fossil Watches, and the venue we chose had lots of flat concrete areas, with black iron fencing, and stone walls. We brought in cream colored jute rugs and suede couches to liven up some areas of the facility. Lush green plants adorned those areas with marble coffee tables and hammered bronze side tables. We also laser printed brand illustrations on 8×4 planks of baltic birch, and lined a concrete entryway for some warmth. We ordered satin black cocktail napkins with foil embossed logos, and served curated cocktails in copper hammered mugs. A custom built airstream trailer with wood floors and leather couches provided a refuge from the cavernous concrete venue area.

The things your guests will interact with will leave an impression on them. Suede, wood, concrete, paper, copper, etc. The variety in material is important, and should not be overlooked. Use these hacks on your next event, and we promise your guests will remember the details.

King Sixteen is a turn-key event design and management agency specializing in brand launches, talent buying, product sourcing and more.

Partnerships that matter. Experiences that last.

We are a collective of event producers that work directly with national brands seeking to activate in unique markets across the United States.

Clients

Brands we have worked with

Let’s do something amazing together…

Email: info@kingsixteen.com

Phone: +1 707 653 KING

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About Us

Corporate Event Planner

“We are a collective of tastemakers and problem solvers that work directly with national brands seeking to activate across the US.”

Tyler Anderson – Senior Partner at King Sixteen

Partnerships that matter, and experiences that last.

Experiential Marketing

Product Launches

Talent Booking

Event Design

Clients

Brands we have worked with

Let’s do something amazing together…

Email: info@kingsixteen.com

Phone: +1 707-653-5464

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Marketing & Design Agency

Our Services

Event Design & Staffing

Experiential Marketing Campaigns

Talent Booking

Product Design & Manufacturing

Photography & Videography

Custom Fabrication

Web & Graphic Design

Geo-Frame Marketing & Advertising

Large Scale Event Management

Brand Consulting

Campaign Management

Audio Visual & Sound

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Our commitment

King Sixteen is committed to helping you and your brand be more effective in engaging your customers.

King Sixteen is committed to the success of your brand and business. 

King Sixteen is committed to providing the highest quality customer service.

King Sixteen is committed to understanding your brand and guidelines.

King Sixteen is committed to creating partnerships that matter, and experiences

What our partners say

Partnerships that matter. Experiences that last.

We are a collective of creatives that work directly with national brands seeking to engage their customers in markets worldwide.

Clients

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Let's do something amazing together...

Email: info@kingsixteen.com

Phone: +1 707-653-5464

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Geo Framing

How does geo framing work?

1) Create a geo frame

Our agency can draw a digital frame around any building or building in the United States down to the square meter. Any device with location services turned on (94% of cell phones) can be captured and targeted for ads. This allows us to target very specific interest groups at home, work, or travel.


2) Trace back to Home IP

We can go back in time up to six months on geo-frame capture. This allows us to target a specific window of time at a building. For example, let’s say you wanted to capture the device ID’s at a medical equipment conference that happened two months ago. We can input the event start and end time and only capture devices that attended the event.
After device capture, we can trace back to their home IP addresses and deliver ads to all devices on their home network, including video ads to web and streaming services like Peacock, Hulu, and Amazon Prime.


3) Deliver digital ads

After defining our geo-frame targets and time frame, we can deliver targeted ad content to those devices. Ads will propagate across all non-vice websites that support ads. In addition, we win our ad calls at a much higher clip because we are not looking for demographics, locations, or interests. Because we have captures the unique device ID, we are only targeting people that were inside of our geo frames.

Benefits

Hyper Targeted

Because we are framing buildings during precise times, we can be certain we have the right interests. This means we save money by not wasting impressions on uninterested people.

Tailored Messaging

Due to the precision of the technology, we can curate ad content that speaks to the consumer in a very specific way. Because we know the places they frequent, our ads can deliver tailored verbiage to drive CTR (click-through rates).

Animated & Video Ads

our agency can design your creative and deliver compelling still image ads, animated ads, and/or video advertisements that can be delivered to streaming platforms like Hulu, Peacock TV, and more.

Want to download the geo-frame white paper and pricing sheet?

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An agency with geo-frame technology

we are a full-service digital marketing agency for brands and businesses. Our agency specializes in geo-framing campaigns that allow us to target devices based on the physical location of potential customers. We can do this by going back in time up to six months and framing a building without ever setting foot on the property. Then we can send targeted advertisements to the devices that stepped inside of our frame. This new technology eliminated the need for cookies and is highly accurate. See how the tech works below, and download our white paper.

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Email: info@kingsixteen.com

Phone: +1 707-653-5464

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